Graduate student supervisor instructions

All applications for funding or ethics review are processed through the Athabasca University Research Portal. Use these instructions to review and approve student applications.

You should also read the application process overview before you begin your review.

Reviewing a new application

1. Log into the Research Portal
   • Your username is your email address.
   • If you have forgotten your password, use the lost password instructions to reset it.
2. Click on Applications: New in the Role: Other Signing Authority section. The text will appear in red when there are new applications for you to review.
3. Click the View button to the left of the File No.
4. Review each of the tabs and subtabs except the Project Sponsor Info tab in funding applications. Be sure to scroll to the bottom of each tab and subtab to make sure you see all parts of the application.
   • Any documents accompanying the application can be found in the Attachments tab.
5. Go to the Approvals tab.
6. Scroll down the Other Approvals list until you find your name. Click the Approval Process button beside it.

• If you want to approve the application, select the Approve button, then type the word Approve in the Comments box.
• Click the Submit button.
• If revisions are required, select the Forward button, then type your comments in the Comments box.
• Click the Submit button. The application will route to the Research Office, then be returned to the applicant. The applicant will address the comments and resubmit the application.

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Reviewing a revised application

1. You will receive an email letting you know that the revised application is available for final review.
2. Log into the Research Portal
3. Click on Applications: Post-Review in the Role: Other Signing Authority section.
4. After reviewing the revised application, you will need to email your final approval to rebsec@athabascau.ca (for ethics applications) or alicet@athabascau.ca (for funding applications).
5. The Research Office will upload your approval email to the Attachments tab before the application goes to the appropriate review committee.